Use Gmail to fight spam on your privately owned domain emails

I know many mail service provide same feature, even I was using same on Yahoo 2-3 years ago. But as we all know how much I love gmail. I always wished that if my personal mails can be like gmail.

Problem of Spam in privately owned domains

The worst about personal mail is that you get lots of spam, why ? As you have to send letter to your site member, you have to show email address to many unknown people so that they can contact you back. All results in your email address exposed to lots of spammers.

On one of my such site, I had 5 email accounts to deal with my site visitors as well as to have business related emails too. But as time passed, I used to get around 600-700 spam mails daily on all mails together, I had to check mails daily in order to sort out mail of my use. I created lots of filter in my mail client software, it was able to sort out spam mails but still things were not working. I was loosing many important mails and even because of those spam mails, my one site got messed up as its all work was based on email.
Then I finally decided to use gmail to work upon all mails and to fight spam for me.. as well the interface we all love.

How to use Gmail to retrive other POP mails

As its your private domain mail so obviously it should have POP facility ie. you can download mail to your computer using email client like outlook express or evolution.
We are actually going to fetch email from your domain’s mail server to gmail account. For that you need following information:

1.Your Username (usually username@yourdomain.com)
2. Password
3. Mail server address (usually mail.yourdomain.com)
4. Pop Port (usually 110)

Now in your gmail.. Goto ..
Settings –> Accounts –> Add another mail account


It will then ask you about mail which you want to fetch to gmail. Provide full email address.
Next you will be asked provide more information like mail server , password, username etc.

Next you will be asked whether you want to send mail as if its from this new email address through gmail. I chose not to send because then your mails may get to junk folders as it may be treated as domain spoofing.
Reason being .. that mail will get sent from Gmail domain but will show its from your domain, in result, filter might find it email spoof.

Sending is very easy, you will need to verify a mail and you can send email from your own domain too through gmail.

So how the day was saved ?

So now I can really feel the difference, I get my important mail out of 600-700 mail daily and I am no more worried about my email client getting cluttered with unwanted mails.
Only after this, I realized that I lost 3 very good business opportunities as those mails were lost in thousands of spam mails.

I hope this will help you too.

Tags: fighting spam, Gmail, gmail help, gmail tips, managing email, pop mail